Your Cloud Data and Your Way



Do you know
where your data is?

ownCloud helps enterprises concerned about sensitive data leakage via Dropbox deliver a secure file sync and share solution on site, on their storage, integrated with their infrastructure and security systems, managed to their policies. The result is an easy-to-use solution that provides complete control over sensitive corporate data.

So, you think you have a Dropbox problem

Your employees are using cloud-based services to share sensitive company data with vendors, customers, partners and one another. They are syncing data to their mobile devices and home computers, all in an effort to get their job done faster and easier, and all without IT’s permission.

Your sensitive company data is stored on servers outside of your control, outside of your policy and regulatory guidelines – maybe even outside of your country – and not managed by you. The potential for data leakage, security breaches and harm to your business is enormous, but you do not want to hamper productivity.

Yes, you DO have a Dropbox problem –
and you are not alone

  • More than 75 percent of businesses have shared or stored sensitive company information on public clouds services – Symantec.
    • 40% experienced the exposure of confidential information
    • 40% reported that they had lost data in the cloud and had to restore it from backups
  • One out of five users surveyed said they use the consumer file-sync-and-share system with work documents — Nasuni, an enterprise storage management company.
  • Half of those Dropbox users do this even though they know it’s against the rules.
  • Average cost of a data breach equaled $5.5 Million in 2011 (

You MAY have a Dropbox problem if:

  • Employees are synching your sensitive company data across their devices – phone, tablet, work laptop and personal PCs.
  • Employees are sharing your data with co-workers, contractors, customers and who knows who else.
  • Employees are storing your data on unknown (both who and where) third-party storage.
  • Your company needs to be in compliance with regulatory and governance issues
  • Your country has strict rules on where your data resides
  • You have competitors

But you can’t just turn it off

Employees found a way around IT in the first place. BYOD, 3 and 4G networks and private email make it easy to go around most IT blocks, so any solution must be end-user friendly.

Why settle for a basic App and Third-Party Storage?

IT already has the infrastructure and tools: monitoring, security, backup, governance and more. And most companies have more than enough storage, or inexpensive access to storage.

See how ownCloud solves the Dropbox Problem

Only ownCloud combines the simplicity of Dropbox with the management and security of enterprise-grade software. ownCloud is flexible, open and extensible, and uses on-premise storage to put file sync and share control back into the hands of IT.
ownCloud integrates seamlessly into existing user directories, governance, security, monitoring, storage and back-up tools — becoming part of the existing infrastructure. And because ownCloud is open source and open by nature, plug-in apps exist to extend ownCloud out of the box, enabling LDAP/AD integration, file versioning, filesharing, external file system mounts and much more. If an application or capability needed is not there, simply create a new application plug-in and add it to the ownCloud server.

Take a closer look:

These ownCloud Webinars are providing additional information:


Access Your Data

Store your files, folders, contacts, photo galleries, calendars and more on a server of your choosing. Access that folder from your mobile device, your desktop, or a web browser. Access your data wherever you are, when you need it.

Sync Your Data

Keep your files, contacts, photo galleries, calendars and more synchronized amongst your devices. One folder, two folders and more – get the most recent version of your files with the desktop and web client or mobile app of your choosing, at any time.

Share Your Data

Share your data with others, and give them access to your latest photo galleries, your calendar, your music, or anything else you want them to see. Share it publicly, or privately. It is your data, do what you want with it.

– New in ownCloud 5 –


User interface

The main navigation was redesigned to clearly differentiate it from the in-app navigations. This also allows the app more room and thus a better focus on the content of your ownCloud directories. the new design helps to concentrate more on the content and makes it easier to navigate and setup the Desktop and Mobile syncing clients.



Finally, now users can undelete a file that was accidentally deleted through the web interface. Simply select the files in the trash bin and they are returned to where they were deleted from, with versions maintained.


Powerful Search

A new lucene based full text search engine app is added. People can use the search to not only find files by name but also by content. Scanning is done in the background to ensure a responsive user experience for the users.

– Enhanced in ownCloud 5 –


User Documentation

Want to make ownCloud look and feel like the rest of your site? Use the new theming directory functionality. Any style or image that you place in this directory will be used in place of standard ownCloud fonts, colors and icons.


File Versioning

The versioning support for files is improved with an intelligent algorithm that automatically expires old version if running out of space. The versioning keeps revisions every 2 seconds for the first 10 seconds, every 10 seconds for the next minute, every minue for the next hour, every hour for the nex 24 hours and one revision per day until running out of space or quota.



Contacts are now organized by groups (categories) instead of address books giving more intuitive access to Friends, Coworkers, Family etc. The main view shows an overview of the most relevant fields and the amount of info adjusts automatically depending the size of the browser window or device.

– Other Features –



Want to share your calendar with other users of ownCloud? Enable the Calendar Application, open your calendar, select share, and choose the users or groups you want. You can be sharing your important calendar and important events in no time.


External Storage

Mounting DropBox, Swift, FTPs, GoogleDocs, S3 and external WebDAV servers now works, and is significantly more performant than it used to be.



Want better control over your shared photo gallery? Now you can specify the ownCloud photo directories, sort order, share your galleries with any email address you choose, and control whether they can share those photos with anyone else.



Want to make ownCloud look and feel like the rest of your site? Use the new theming directory functionality. Any style or image that you place in this directory will be used in place of standard ownCloud fonts, colors and icons.


Document Viewer

Want to read open document format files without downloading them? Enable this Application and you can click on any ODF formatted document (.odt, .odp, .ods) and read it in your web browser with no download required.


Public API’s

Want to add features and functions to ownCloud? New publicly defined APIs make creating applications for ownCloud much simpler, enabling add on functions a stable integration point for future versions.


Migration and Backup

Do you have multiple ownCloud instances, perhaps a primary and a backup installation? Now you can easily move your ownCloud user accounts between ownCloud instances, and have a backup ready when you need it.



Want to keep track of that all-important to do list? With the Tasks Application, you can easily sync your to do lists with your ownCloud instance.


Application Store

Want to add one of the existing applications to ownCloud? Simply enable a new application in settings, and it will be automatically downloaded and installed in your ownCloud instance.

– Admin Features –


External Storage

Do you want one place to access all of your Gdrive and Dropbox files? Then this new experimental feature is something to look at. With the External Storage Application enabled, you can mount your external storage as a folder inside your ownCloud instance, and use 1 interface to access all of your files.



Want to integrate ownCloud into your existing syslog service? Now ownCloud can write to syslog log files as well as the existing ownCloud log file.


LDAP / Active Directory

Want to manage ownCloud users from a directory? Now ownCloud enables admins to manage users and groups from their LDAP or AD instance.


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